Types of data processed

PURPOSE: When you correspond with us

We will process your data when you provide it to us for example during the course of making enquiries, complains, applications or submissions during a public consultation.

Types of data collected may include: name, address, eircode, email address, telephone number, PPS number, nationality, date of birth, gender, photo identification, medical card details, bank details, health data.

The legal basis to process data for these purposes will be in the public interest or in the exercise of official authority.

We may need to share your data with Defence Force personnel and relevant third parties such as Government Departments and Agencies and organisations as necessary in order to respond to your correspondence or to make a decision about your application.

PURPOSE: When someone corresponds with us on your behalf

We will process your data when another person corresponds with us on your behalf for instance in the case of a Ministerial Representation or in the course of a legal claim.

Types of data collected may include: name, address, eircode, email address, telephone number, PPS number, nationality, date of birth, gender, photo identification, bank details, health data.

The legal basis to process data for these purposes will be in the public interest or in the exercise of official authority.

We may need to share your data with Defence Force personnel and relevant third parties such as Government Departments and Agencies in order to respond to the correspondence.

PURPOSE: When you apply / are enlisted or appointed to the Defence Forces

We will process your data, in conjunction with the Defence Forces, from application to enlistment / appointment stage to process pay, pension and employment matters.

Types of data collected may include: name, address, eircode, email address, telephone number, PPS number, nationality, date of birth, gender, photo identification, bank details, academic qualifications, health data, service number.

The legal basis to process data for these purposes will be consent during the application stage and in the public interest or in the exercise of official authority at the enlistment or appointment stage.

We may need to share your data with Defence Force personnel and relevant third parties such as other Government Departments and Agencies in order to process pay, pension and employment matters.

PURPOSE: When you become a Civil Defence volunteer with a Local Authority

We will process your data, as provided by the relevant Local Authority and using their Register, to arrange security vetting, training and re-certification. Your data may also be processed from drone footage / images during a training exercise or an operation.

Types of data collected may include: name, address, eircode, email address, telephone number, PPS number, date of birth, gender, employer details, audio recording, drone footage, academic qualifications, health data.

The legal basis to process data for these purposes will be in the public interest or in the exercise of official authority.

We may need to share your data with relevant third parties such as An Garda Siochána, Local Authorities and training providers.

PURPOSE: When our property is used

From time to time our property and/or equipment is used for purposes such as grazing, land lettings, events, access arrangement and as a residence.

Categories of data collected may include: name, address, eircode, email address, telephone number, herd number, property folio number, insurance details, marital status, bank details.

The legal basis to process data for these purposes, depending on the purpose for processing, will be in the public interest or in the exercise of official authority, to comply with a legal obligation or for the performance of a contract.
If data required to fulfil a contract or pre-contract is not provided it may not be possible to finalise the contract.

We may need to share data with Defence Force personnel and relevant third parties such as other Government Departments and Agencies and private-sector organisations in order to manage property usage.

PURPOSE: When you make a protected disclosure to us

If you make a protected disclosure to us, the data may be used to carry out an investigation under the Protected Disclosures Act (2014).

Categories of data collected may include: name, address, eircode, email address, telephone number, health data.

The legal basis to process data for this purpose will be in the public interest or in the exercise of official authority.

We may need to share data, in accordance with the provisions of the 2014 Act, with Defence Force personnel and relevant third parties such as other Government Departments, Agencies or Bodies and An Garda Siochána in order to investigate the matter.

PURPOSE: When you enter into a contract or during the pre-contract phase with us to provide goods or services

Your data will be processed during the pre-contract phase and during the contract in order to contact you, complete security clearance and arrange payment.

Categories of data collected may include: name, address, eircode, email address, telephone number, VAT number, nationality, insurance details, bank details.

The legal basis to process your data will be for the performance of a contract.
If data required to fulfil a contract or pre-contract is not provided it may not be possible to finalise the contract.

We may need to share data with Defence Force personnel and relevant third parties such as other Government Departments and Agencies in order to manage the contract, for public accountability measures and to ensure compliance with any statutory obligations concerning the contract.

PURPOSE: When you attend certain events

During the course of certain events both organised by us and other organisations you data may be process.

Categories of data collected may include: name, address, eircode, email address, telephone number, gender, image, health data.

The legal basis to process your data, depending on the purpose, will be in the public interest or in the exercise of official authority or consent.

We may need to share data with Defence Force personnel and relevant third parties such as other Government Departments, Local Authorities and organisations as part of your attendance at the event.

PURPOSE: When you visit one of our premises or properties

We will process your data for security reasons to arrange your access to our premises or properties.

Categories of data collected may include: name, address, eircode, email address, telephone number, photo identification, CCTV footage / image, vehicle details.

The legal basis to process data for these purposes will be in our legitimate interests.

We may need to share your data with Defence Force personnel and relevant third parties such as other Government Departments in order to enable your access to our premises or properties.